Administrative & Operations Assistant

The Susquehanna Greenway Partnership (SGP) seeks a collaborative and detail-oriented individual to assist with the continued growth and maintenance of the Susquehanna Greenway Partnership’s operations. This is an excellent position for a self-starter who is interested in working within a dynamic nonprofit that welcomes creative ideas and offers opportunities to make a difference along the Susquehanna River.

The position reports to the Executive Director but has supportive roles to staff members on the SGP team, the board of directors, and various committees and partner work groups. Because of these roles, successful candidates will demonstrate flexibility, active listening to best understand how to support both organizational workflow and individual work needs, as well as exhibit creative problem solving.

Location:

Telecommuting/remote; ideal candidates located in the Middle Susquehanna region - Union, Snyder, Northumberland, Columbia, Montour, Clinton, Lycoming counties

Dates of Service:

Part-time, non-exempt; 15-20 hours per week. Additional hours possible as funding and schedule allow.

Work Schedule:

Flexible work schedule; set your own schedule within SGP’s hours of operation (M- F; 8:30 – 5:00). Occasional committee and board meetings may lie outside of the regular schedule.

Compensation:

$18-26 per hour

Essential Functions and Duties

The Administrative and Operations Assistant will help support SGP’s operations. Key responsibilities will include:

  • General Administration:
    • Coordinate Board of Directors, Committee, and Work Group meeting logistics and the dissemination of materials.
    • Help with the preparation of pre and post meeting materials and records.
    • Assist in the development and maintenance of SGP’s donor/constituent relationship management software system (CRM).
    • Assist the Executive Director in the tracking of SGP’s annual budget.
    • Assist with data input and maintenance of monthly accounting records in QuickBooks. Figures prepared by 3rd party accounting firm.
    • Facilitate the organization of SGP’s electronic documents following SGP procedure and document retention policy
    • Assist with maintenance of SGP’s online merchandise shop, including updating product listings, tracking orders, and coordinating the packaging and mailing of merchandise to customers and supporters.
  • Grant Support:
    • Work with SGP staff to track grant deliverables for SGP’s landscape of grants. Tasks to include, but are not limited to tracking project outcomes, processing quarterly staff progress reports, preparing draft grant reporting documents, monitoring timelines, etc.
    • Assist with communications to project partners and grant agencies as needed to facilitate grant projects and outcomes.
    • Monitor vendor contracts and prompt staff when issues arise and need attention.
  • Event and Program Support:
    • Assist staff with planning and organizing SGP’s yearly outreach events.
    • Assist with event/program registration and communications.
  • Supporting Other Staff Functions:
    • Assist program area staff as needed on program communications, project organization, and post-event tracking.
  • Other duties as assigned

Qualifications – Knowledge, Skills, and Abilities

  • High school diploma/GED is required.
  • Degree in business administration, accounting, facility management, or a related field, or 5+ years of experience as an operations administrator or in a similar position is highly preferred.
  • Familiarity with QuickBooks online is highly preferred.
  • Familiarity with CRM software is highly preferred.
  • Excellent communication skills (written and verbal communications) are required.
  • Ability to manage multiple tasks, take initiative, deliver high quality work, and work independently.
  • At least 18 years of age, be a citizen, national, or lawful permanent resident alien of the United States.
  • Welcomes working as a member of a nonprofit team seeking organization growth.

To Apply:

Submit resume and cover letter to [email protected]. Position will be open until filled. Interviews will be conducted via Zoom or phone.

The Susquehanna Greenway Partnership is an Equal Opportunity Employer committed to excellence through diversity. Employment offers are made based on qualifications and without regard to race, sex, national or ethnic origin, disability, or age.

About the Susquehanna Greenway

The Susquehanna Greenway Partnership is a collaborative, dynamic, and state-wide 501(c)(3) non-profit. The Susquehanna Greenway Partnership is dedicated to advancing the Susquehanna Greenway, which is a network of land trails, water trails, and communities that runs along the Susquehanna River within Pennsylvania. We envision a vibrant Greenway that weaves together communities, trails, and natural spaces, transforming the Susquehanna River corridor into a place where adventure beckons, connections deepen, and the river’s beauty inspires. Our mission is to work hand-in-hand with local, state, and national partners to complete the Susquehanna Greenway trail corridor and create resources that open the outdoors to everyone, ensuring all can experience the beauty and adventure of the Susquehanna River.